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What Are Articles Of Incorporation? – Importance, Working, And More

what are articles of incorporation

What are articles of incorporation? – Simply put, the articles of incorporation are a set of documents that you will need to file with a government body so as to legally document the creation of your corporation. These are also known as Certifications of Formation or Charters. You will need to include the general legal information about the corporation, which will include the name and location of the business.

In this article, you will learn about articles of incorporation in general. Apart from that, we will also explain how the Articles of Incorporation work in the United States and how to prepare them. 

In addition to that, we shall also discuss the importance and purpose of articles of incorporation. Finally, you will come across an example of what to include in such a set of documents. Hence, to learn more, read on through to the end of the article.

What Are Articles Of Incorporation?

What Are Articles Of Incorporation

According to Investopedia,

Articles of incorporation are a set of formal documents filed with a government body to legally document the creation of a corporation. Articles of incorporation generally contain pertinent information such as the firm’s name, street address, agent for service of process, and the amount and type of stock to be issued. The articles of incorporation are used to legally form the corporation.

It is important for a corporation to file articles of incorporation to structure a company as a professional corporation, non-profit corporation, or any other type of corporation. Based on the state where your corporation is located, you might need to fill in different requirements for paperwork. Furthermore, there are also other rules that you will need to follow if you want to file articles of incorporation.

The job of the state officials is to review applications for articles of incorporation. If the filer of the articles of incorporation follows the state regulations and pays the right fees, the state officials will notify the business of its corporation status.

Read More: Business Risks – How To Identify, Manage, And Reduce Them?

Articles Of Incorporation – How Do They Work?

Articles Of Incorporation – How Do They Work

According to the Wall Street Mojo,

A corporation can either prepare Articles of Incorporation by itself or may contact a professional for the purpose. The documents must be accompanied by a set of all necessary credentials. However, this does not mean it must be extensive or highly complicated. A self-made filing is also acceptable, but only if it has the required basic minimum information.

In most states, you will need to file the articles of incorporation with the Office of the Secretary of the State, based on the state where you are located. In some other states, there might be another agency that will be handling the problem. 

All you need to do here is consult with an attorney in the state, who will give you details about what agency in the state registers businesses in the state. The attorney will help you locate the form (in either PDF or online) so that you can fill the form after completion.

Once you get the certification of formation, you will need to complete other important documents related to your company. One of the important documents you need to fill in this regard is the Bylaws. It will contain information about the running of the corporation, including the rights and responsibilities of all the officers, directors, and shareholders in the corporation.

Apart from that, you will also need to get the EIN (Employee Identification Number) from the Internal Revenue Service. It will help you establish your corporation’s bank account and credit account. With the help of this number, you will also be able to file taxes.

The Importance And Purpose Of Articles Of Incorporation

According to Business News Daily,

Articles of incorporation separate the business owner from the business by creating a separate legal entity for the business. Incorporating reduces a business owner’s personal risk because the business becomes financially responsible for its debts and legally responsible in the case of lawsuits.

All businesses can file articles of incorporation, regardless of their type. A new business might launch as a corporation body, or a business structured as a sole proprietorship can also become a corporation. Based on the size of the business, the company can choose to be an S Corporation or a C Corporation. 

In S Corporation, the business will only need to pay taxes on dividends since it is a small business. In a C Corporation, since the business is a large one, it will pay corporate taxes and must consist of a board of directors to operate the business.

Where To File Articles Of Incorporation?

In all states, you will need to file AOI with the Office of the Secretary of the State based on the state where the business chooses to operate. In some states, the regulatory and tax environments are more favorable than others. Hence, these states attract a higher proportion of businesses that want to be incorporated into the state.

For example, two states, Nevada and Delaware, attract more than half of the public corporations in the United States. This is because the state laws in these states are flexible and strong enough to offer protection to the corporation. After the establishment of the corporation, the articles of incorporation become a public record in the state and provide valuable information about the corporation.

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Wrapping Up

Hope this article was helpful for you in getting a better idea of what are articles of incorporation. Actually, these are the documents that you will need to file with a government body when you are creating a corporation. Based on the state where you are situated, you will need to file the AOI with the Secretary of State’s office.

The things that you will need to include in the articles of incorporation documents are the company name, type of corporate structure, and number and type of authorized shares. Do you have any more suggestions regarding how to prepare articles of incorporation? Share your ideas with us in the comments section below.

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Soumava Goswami

Inspired by The Social Network, Soumava loves to find ways to make small businesses successful – he spends most of his time analyzing case studies of successful small businesses. With 5+ years of experience in flourishing with a small MarTech company, he knows countless tricks that work in favor of small businesses. His keen interest in finance is what fuels his passion for giving the best advice for small business operations. He loves to invest his time familiarizing himself with the latest business trends and brainstorming ways to apply them. From handling customer feedback to making the right business decisions, you’ll find all the answers with him!

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Periodic Inventory System

Periodic Inventory System: What Is It, How It Works, Applications, And More

The periodic inventory system is the method through which a business does a valuation of its inventory. Here, the business updates its inventory account at the end of each accounting period and not after each sale, wholesale, or purchase. The main advantage of this system is that it helps the business track its beginning and ending inventory within an accounting period. In this article, you will learn about what a periodic inventory system is in general. Apart from that, you will also learn how a period inventory system works. In addition to that, you will also learn the difference between a periodic inventory system and a perpetual inventory system. Finally, you will learn how to use such a system in your business model. Hence, to learn more about this system, read on through to the end of the article. What Is A Periodic Inventory System? Investopedia defines – “The term periodic inventory system refers to a method of inventory valuation for financial reporting purposes in which a physical count of the inventory is performed at specific intervals. As an accounting method, periodic inventory takes inventory at the beginning of a period, adds new inventory purchases during the period, and deducts ending inventory to derive the cost of goods sold (COGS).” The best thing about a periodic inventory system is that it is easier to implement. Apart from that, it is also a cost-effective option for companies that are usually small in size. Another major advantage of a period inventory system is that it helps the business manage risks in the supply chain better. It is an accounting technique where the accountant updates the count of the physical inventory at specific intervals. One can execute a period inventory count monthly, quarterly, and annually. 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The yearly inventory purchases are recorded in the purchases account, which is a ledger listing all inventory purchases and their costs. At the end of the year, a physical inventory count is done to determine the ending inventory balance and the cost of goods sold.” In this accounting system, the business keeps a physical count of inventory at certain periods of time. With the periodic inventory system, the time is mostly monthly, quarterly, or annually. This means that the company that uses this system tracks its inventory at hand both at the beginning and the end of a specific accounting period. Here, the company does not track its inventory on a regular basis or during sales. With this inventory system, the company also finds it easier to track the costs of all the goods sold. This inventory updating system is popular among smaller companies that do not have the necessary tools and manpower to conduct regular updates of inventory. Also, these companies have smaller quantities of inventory. Periodic Inventory System Vs. Perpetual Inventory System In the periodic inventory system, the company does not have full information regarding its levels of inventory. Apart from that, it also does not know all the costs of goods sold until the completion of the physical count process. Hence, this system is the best option for businesses that have a smaller number of stock-keeping units (SKUs). Furthermore, the company also needs to operate in a market that plods. In other cases, the perpetual inventory system is a better option for all. The following are the major differences between a periodic inventory system and a perpetual inventory system: The perpetual inventory system updates the inventory asset ledger on a regular basis or after each sale. As a result, the management gets an instant view of the inventory. On the other hand, the periodic inventory system is more time-consuming and does not get updated information. With the help of the perpetual system, the company can always keep its COGS updated. On the other hand, the periodicity of the periodic system makes it less useful when it comes to staying updated. The perpetual system tracks individual items in the inventory. Hence, it is easier to locate defective items quickly. However, the periodic system does not help in this regard. When To Use A Periodic Inventory System? According to Netsuite.com, “Any business can use a periodic system since there's no need for additional equipment or coding to operate it, and therefore it costs less to implement and maintain. Further, you can train staff to provide simple inventory counts when time is limited, or you have high staff turnover.” However, the periodic system is most suitable for small companies with a low number of SKUs. This is because such a business is not concerned fully about scaling its business at the given moment. 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Home Credit Information, Eligibility Criteria, Interest Rates, Review & More

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