Periodic Inventory System: What Is It, How It Works, Applications, And More
The periodic inventory system is the method through which a business does a valuation of its inventory. Here, the business updates its inventory account at the end of each accounting period and not after each sale, wholesale, or purchase. The main advantage of this system is that it helps the business track its beginning and ending inventory within an accounting period.
In this article, you will learn about what a periodic inventory system is in general. Apart from that, you will also learn how a period inventory system works. In addition to that, you will also learn the difference between a periodic inventory system and a perpetual inventory system. Finally, you will learn how to use such a system in your business model. Hence, to learn more about this system, read on through to the end of the article.
What Is A Periodic Inventory System?
Investopedia defines –
“The term periodic inventory system refers to a method of inventory valuation for financial reporting purposes in which a physical count of the inventory is performed at specific intervals. As an accounting method, periodic inventory takes inventory at the beginning of a period, adds new inventory purchases during the period, and deducts ending inventory to derive the cost of goods sold (COGS).”
The best thing about a periodic inventory system is that it is easier to implement. Apart from that, it is also a cost-effective option for companies that are usually small in size. Another major advantage of a period inventory system is that it helps the business manage risks in the supply chain better.
It is an accounting technique where the accountant updates the count of the physical inventory at specific intervals. One can execute a period inventory count monthly, quarterly, and annually. Here, the accountant does not update the account regularly or after each sale of products and services.
However, this system of accounting is a great option for small businesses only. When it comes to larger companies, they use the perpetual inventory system. Here, the companies update their inventory lists regularly (or after each sale).
How Does A Periodic Inventory System Work?
The inventory of a business is nothing but the goods that the company has in its hand, and it can make them available for sale. In general cases, a business holds inventory in the normal course of business. Furthermore, the inventory is also one of the most valuable assets of the business. This is because those inventories create the primary source of revenue for the business.
According to FreshBooks.com,
“In a periodic inventory system, no continuous record of changes is kept. The yearly inventory purchases are recorded in the purchases account, which is a ledger listing all inventory purchases and their costs. At the end of the year, a physical inventory count is done to determine the ending inventory balance and the cost of goods sold.”
In this accounting system, the business keeps a physical count of inventory at certain periods of time. With the periodic inventory system, the time is mostly monthly, quarterly, or annually. This means that the company that uses this system tracks its inventory at hand both at the beginning and the end of a specific accounting period.
Here, the company does not track its inventory on a regular basis or during sales. With this inventory system, the company also finds it easier to track the costs of all the goods sold. This inventory updating system is popular among smaller companies that do not have the necessary tools and manpower to conduct regular updates of inventory. Also, these companies have smaller quantities of inventory.
Periodic Inventory System Vs. Perpetual Inventory System
In the periodic inventory system, the company does not have full information regarding its levels of inventory. Apart from that, it also does not know all the costs of goods sold until the completion of the physical count process.
Hence, this system is the best option for businesses that have a smaller number of stock-keeping units (SKUs). Furthermore, the company also needs to operate in a market that plods. In other cases, the perpetual inventory system is a better option for all.
The following are the major differences between a periodic inventory system and a perpetual inventory system:
- The perpetual inventory system updates the inventory asset ledger on a regular basis or after each sale. As a result, the management gets an instant view of the inventory. On the other hand, the periodic inventory system is more time-consuming and does not get updated information.
- With the help of the perpetual system, the company can always keep its COGS updated. On the other hand, the periodicity of the periodic system makes it less useful when it comes to staying updated.
- The perpetual system tracks individual items in the inventory. Hence, it is easier to locate defective items quickly. However, the periodic system does not help in this regard.
When To Use A Periodic Inventory System?
According to Netsuite.com,
“Any business can use a periodic system since there’s no need for additional equipment or coding to operate it, and therefore it costs less to implement and maintain. Further, you can train staff to provide simple inventory counts when time is limited, or you have high staff turnover.”
However, the periodic system is most suitable for small companies with a low number of SKUs. This is because such a business is not concerned fully about scaling its business at the given moment. Apart from that, based on your needs and the types of products you deal with, you can use a periodic system along with a perpetual inventory system.
Furthermore, if you have good control of your supply chain system and you sell only a few products, then the periodic system is the better option for you.
Wrapping Up
The periodic inventory system is the best option for only those companies that deal with only small quantities of goods. Apart from that, companies that are not looking for scale at the moment and have only a limited number of employees must use this inventory accounting system.
Do you have more suggestions on how to use the best inventory accounting system? Consider sharing your ideas and opinions with us in the comments section below.
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There is a slight difference between the incubators and accelerators. The main reason is accelerators do not take an active part in the business whereas incubators can take an active part in the business daily affairs for its development and growth. 6. Raise Funds By Winning The Contest Today, there has been an increase in the number of contests that you have to take care of while you want to raise funds for your business. You need to plan out the ways in the correct order to achieve your business goals. Winning a contest that offers a lump sum money can increase your chances to get the required amount of money for your business. It is one of the best means to raise the funds for your business. Raising funds from winning the contest can provide you the option to save the planned money for better investments in the future. An accurate business strategy can help your organization to grow your business in the right direction. It can increase the chances of your business growth in the long run. Plan out the best means to develop your business. 7. Raise Money Through Bank Loans Raising money through bank loans is one of the traditional ways of raising funds for your business. It can help your business to multiply rapidly in a short time frame. Prepare the best business strategy that can work well for you by all means. If you want to get the loans from the banks then you have to show your business plans to them. There are two kinds of bank loans a business gives to its investors. The first type of loan is a working capital loan and the second type is funding. In both, the forms of raising funds Capital stock of your business may get involved in it. It actually dictates the term and the tenure of the loans to help your business to grow in the right direction. 8. Get The Business Loans From Microfinance Providers In most cases, it is found that startups do not get qualified for getting loans from the banks. In such a scenario you can collect the loans from the micro-finance providers to get the best out of it. NBFC(Non-Banking Financial Corporations) provides loans to the startups in the form of micro-finance to start their business at the initial level. It can help your business to grow at a rapid pace in a short time span. These are some of the risky funding options that you can opt for at your end. Remember that do not make the wrong choices or the selection of the sources for raising funds that can put your money at stake. 9. Product Pre-sales Selling the products before they are launched in the market is one of the effective ways for raising funds for your business. The product pre-sales is one of the best options as you are indirectly creating your channel partners for your business. Apple and Samsung have started investing their money in the pre-sales model for developing their business in the right direction. It can help you to achieve your business goals in the best possible ways. Product pre-selling can help you to achieve your business goals in the right direction in a short time span. Prepare the best mode of raising the funds that can work well for you. 10. Selling Assets Selling out the assets in a crisis situation is one of the effective means for raising funds for your business. It can help your business to grow and prosper in the right direction before getting stopped in a crisis situation. Selling the assets can help you to meet short term fund requirements of your business. Once your business gains stability you can get back all the assets you have sold in the market. During the pandemic, it has become quite difficult to raise money at a faster pace. It has actually collapsed the entire financial system of the world. Startups have become confused about how to raise money during a pandemic? Final Take Away Hence, these are some of the best sources for raising funds you can seek for developing your business post-pandemic. It is better to say that post-pandemic these are the best options available in your hand for raising funds for your business. You have to ensure that you do not make any mistakes while selecting the best options for raising the money. Frequently Asked Questions (FAQs) 1. Is A Bank Loan A legit Idea To Raise Money For Your Start-up Business? If you have a strong business plan to show to the banks then it is a legit idea for raising funds from the bank loans. Otherwise, banks may deny your candidature to grant loans for your business. Banks will cross-check whether your business has the profit potential to grow in the future or not. 2. Can NBFC Provide You Security For Your Investments? NBFC can provide you initial fund support to your business but they cannot guarantee financial support to your business. You cannot consider it as a reliable fiscal sponsorship for your business to grow in the latter half of your business. 3. What Is The Best Way For Raising The Seed Capital For Your Business? There are several ways you can raise the seed capital for your business from various sources. Angel investors. From your personal savings. Incubators. Accelerators. Micro financiers. Read Also: 7 Business Opportunities That Can Change Your Life In 2021 Top 7 Best Types Of Marketing On Which You Should Focus In 2021 Top 5 Types Of Business That Are Giving More Profits To The Sellers
Oct 21, 2021