6 Common Mistakes To Avoid When Hiring A Workplace Cleaning Company
A fresh and well-maintained workplace can improve the mood and productivity of your employees.
However, it’s not that easy to maintain a clean work environment.
When the day is hectic, it’s impossible not to make a mess.
As a business or property owner, the best thing to do is hire a professional cleaning company. Hiring a professional cleaning company is as important as running the 10 panel drug test for new recruitments.
Why Hire A Cleaning Company?
You could be contemplating whether hiring a professional office cleaning company is worth it. After all, you also have the option to hire employees who can handle cleaning duties instead.
Plus, some businesses utilize a chore chart to delegate cleaning duties to their employees on a regular basis. So, what’s the point of hiring a professional cleaning service?
One significant benefit of hiring a workplace cleaning service is that you don’t have to screen and hire your own cleaning staff. This saves you a lot of time, effort, and resources. Additionally, you don’t even have to provide training since the cleaning company will take care of that.
With a cleaning company, you’re assured that the cleaners you get are skilled, professional, and well-equipped to handle any kind of cleaning or disinfecting job. Moreover, you don’t have to worry about buying vacuums, mops, and any other cleaning equipment since professional cleaning companies can provide them.
Common Mistakes To Avoid When Hiring A Cleaning Company
Hiring a cleaning service is advantageous for both employees and the company. However, because of time constraints, most businesses make mistakes in choosing and hiring a cleaning company. The following are the most common blunders companies make when choosing a cleaning service and how to avoid them:
1. Failing To Check Licenses And Certificates
There are plenty of fraudulent companies out there. Many businesses end up hiring cleaning companies that don’t have the right paperwork, licenses, and certifications. Because of this, the cleaning staff and service they get are unsatisfactory.
What Should You Do: Double-check the company’s certificates and licenses. Inquire about their insurance, experience, expertise, certification, and licensing. In the end, hiring background cleared cleaning services will ensure you only get trained and well-equipped cleaning staff for your workplace.
Aside from getting superior cleaning services, you don’t have to worry about possible theft and damages caused by ill-intentioned cleaners.
2. Neglecting To Read And Fully Understand The Service Contract
An agreement cannot be deemed void simply because one party did not read or comprehend it. As a business owner, you know how important it is to have a service agreement with another company. Both sides need to know what their responsibilities are and what they can expect. If you don’t know what’s in the contract before signing it, you’re at a disadvantage, specifically if a problem arises while the agreement is in effect.
What You Should Do: Make sure to read the agreement and understand everything in it. Look for parts of the contract that talk about the cleaning service’s scope as well as the company’s involvement when accidents, loss, and other kinds of damage occur. Be sure that the payment terms, completion date, and other specifics of the cleaning service are all laid out in the contract. Lastly, don’t hesitate to express and share your concerns if some terms and provisions are unclear. Communication is essential in every business relationship.
3. Hiring Low-Priced Cleaning Services
As a business owner, you’re used to looking for ways to make more money and cut costs. But when it comes to finding the right cleaning company, cheap doesn’t always guarantee better services. Not all low-cost cleaning services are guaranteed to do a good job. So, instead of saving money, you wind up shelling out extra cash to hire another cleaning company to redo the job until you’re pleased with the results.
What You Should Do: Consider the cleaning service your company needs, and plan accordingly. Then, get estimates from several cleaning companies so you can evaluate their services and prices. From that, you can choose the best cleaning service that suits your business needs and budget.
As a business owner, you may not have sufficient time to keep your office clean and tidy
4. Disregarding A Cleaning Service’s Specialization
Not every cleaning company is the same. Some can offer highly specialized cleaning services while some cannot. Some cleaning services focus on specific industries, such as hotels, factories, and restaurants.
What You Should Do: Take the time to conduct research. The time and effort you put into research will pay off. You can easily find a cleaning service’s specializations by visiting their company website. This is important, especially if you’re in the food and retail industry. Restaurants, groceries, and shops have to be cleaned and disinfected more thoroughly than a regular office establishment because the health and safety of customers are a major concern.
5. Skipping Reference Checks
References can attest to a cleaning firm’s dependability, competence, and expertise. Regardless of what kind of services your company needs, asking for references is a great way to learn more about the services and standards of a cleaning company. This is also a fantastic way to determine whether and how problems were resolved if a past client had any problems with the firm. This information might reveal whether the organization is dependable and professional, especially under difficult circumstances.
What You Should Do: Conduct a reference check by calling the cleaning company’s previous clients to learn about their cleaning skills and level of service. Check the company’s website or social media accounts for client feedback and comments. If you can personally locate some of their clients, it is best to reach out and ask them for their thoughts about the company.
6. Rushing Decisions
You might be in a rush to find a cleaning service so you can get back to running your business. However, picking the best cleaning service isn’t something that should be rushed. It’s important to carefully select a professional and reliable cleaning service for your company as they’ll have access to your premises, valuable technologies, and office equipment.
What You Should Do: To avoid making hasty decisions, you don’t have to hire a cleaning company right away if it’s not that urgent. If your workplace just needs general cleaning and maintenance, you may enlist some of your employees and give them additional compensation for agreeing to perform some cleaning duties. But do remember that this should be a temporary arrangement. Eventually, you need to hire a professional cleaning company for your workplace since most employees won’t like performing duties that are outside of their job description.
Final Thoughts
As a business owner, you may not have sufficient time to keep your office clean and tidy. After all, cleaning the entire workplace is a difficult undertaking that demands both expertise and consistency. But since your employees deserve to work in a clean and sanitary workplace, the best solution is to hire a professional cleaning company that provides trained and professional staff, along with reliable cleaning equipment.
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Matrix Organizational Structure – What Are Its Pros And Cons?
In a matrix organizational structure, the teams within an organization try to bring different roles within the team together. Doing so, unlike a traditional hierarchical structure, they develop a grid-like reporting structure. Basically, the organization combines two or more structures from within. Here, both the traditional hierarchy of management as well as inter-department management is combined. In this article, you will learn in general about a matrix organizational structure and how it works within an organization. In addition to this, we will also discuss the major pros and cons of this organizational structure. Apart from that, we will also discuss the major roles within a matrix organizational structure. Hence, to learn more about such an organizational structure, read through to the end of the article. What Is A Matrix Organizational Structure? The matrix organizational structure basically combines two or more kinds of organizational structure. For example, let’s say you combine project management and functional management. According to Indeed.com, “Additionally, the matrix structure is composed of both a traditional hierarchy of management, where employees are managed by a functional manager, as well as additional project managers who can manage employees across different departments. These two or more managerial systems intersect on a grid or matrix.” In this organizational structure, different management styles are used - where the functional management as well as the divisional management are combined. Here, functional management consists of the traditional hierarchical structure based on the job function and the organization’s department. On the other hand, a divisional manager is the one who presides over the cross-functional team, which consists of representatives of both teams. An organization with a matrix structure has team members reporting to different managers. There might be a hierarchical manager while the team members may also have to report to their project manager. This type of structuring is important for companies trying to create new products without the hassle of realigning their teams. The matrix organizational structure combines the functional and the divisional managers. This helps the work processes to be done faster. According to the Wall Street Mojo website, “In a matrix structure, team members provide information to a project leader and their department head. This management structure might assist businesses in developing new goods and services without reorganizing teams.” The matrix organizational structure was started in the aerospace industry. This was the time when many firms wanted to get into a contract with US Government employees. They needed to create certain charts that show the structure of the project management team. How Does A Matrix Organizational Structure Work? This structure is best understood with the help of an example. According to ChartHop.com, “At the simplest level, an example of an organization using a matrix structure would be one that has set functional teams (e.g. Marketing, Sales, Customer Success) as well as more divisional teams with members from different functional areas that work together on specific initiatives.” A common example of a matric organizational structure is Nike. The company has teams that operate the functional management like merchandising and HR, as well as divisional teams that operate based on location, demographics, and product. Companies and their employees can get a lot of advantages with the matrix structure, especially with the ways that they work within the organization. The teams can share knowledge with each other and can make more informed decisions. Apart from that, the best thing that they will have is better morale within themselves. However, there are problems that you can find inside a matrix organizational structure, too. Some of them include conflict, slowdown of processes, lack of clarity, and more. Here’s how a Matrix organizational structure works – The employees report to two managers simultaneously. A functional manager is responsible for their overall role in the department. Their project manager, on the other hand, is responsible for the overall role in the department. The project manager is also responsible for a specific role or a project. When team members report to two different managers, the organization automatically breaks down its structure in a different style. What Are The Pros Of A Matrix Organizational Structure? There are different pros and cons of using Matrix organizational structure. It offers flexibility, adaptability, and advantages when matching changing customer needs. This type of organizational structure helps maintain work efficiency and matches market conditions and strategic goals. By creating cross-functional teams working on different projects, these companies can use the Matrix organizational structure to their advantage. According to LinkedIn.com, “One of the main advantages of a matrix structure is that it allows for more flexibility and adaptability to changing customer needs, market conditions, and strategic goals. By creating cross-functional teams that work on specific projects or tasks, a matrix structure can leverage the diverse skills, knowledge, and perspectives of employees from different departments, and foster innovation and creativity.” The intricacy of the matrix organizational structure is one of its main characteristics. You can see from the above sections that the employees are answerable to two managers - functional and project managers. This is because the allocation of resources is in such a way that the human resources are utilized at their highest. The following are some of the major pros of a matrix organizational structure: The departments are able to coordinate better, as the structure brings highly competent team members from different departments to one place. One of the major characteristics of a matrix organizational structure is that it combines the operational and project management frameworks. The communication between two or more departments gets better with the implementation of the matrix organizational structure. What Are The Cons Of A Matrix Organizational Structure? Like most management structures, the matrix organizational structure also has its drawbacks. Here are some of the cons of the matrix organizational structure that you will need to be aware of: There is a continuous need for clarification for the managers regarding their positions, and there are ambiguities in some cases. Hence, there is always a need to define the power dynamics between managers. Apart from the managers, the teams also need clarification regarding their roles in the structure. The individual team members should have a good idea of what their role is at the functional level and what their role is at the project level. This helps in reducing miscommunication between the members. In some cases, due to the involvement of different teams and departments, the decision-making processes can get a bit longer. Apart from that, time is taken since decisions regarding processes need to be made through two different managers. Hence, processes such as quality assurance slow down due to the presence of multiple supervisors. Read More: Entrepreneur : Who Coined The Term ‘Entrepreneur’? Tips: Use Matrix Organizational Structure to its Fullest Potential If you are planning to use the Matrix organizational structure, it’s best to start by outlining different roles within the project. Here are several tips to try when utilizing Matrix organization structure in an organization to its fullest potential. Manage Expectations While outlining the responsibilities of different roles within the project, the best approach would be to understand the expectations of each manager. A project manager might be expecting the performance of the overall project. On the other hand, the marketing manager might only be concerned with campaign performance. It’s important to manage the expectations of different managers and work accordingly. Keep People Accountable for Their Work The best way to ensure efficient project delivery; it’s important to make people accountable for their work. Workplaces with systems in place to increase engagement in their work can boost accountability. Companies can have a weekly report template for the employees accountable for different tasks. 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Business Deductions And Tax Planning: Two Critical Steps To Save Money
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Why Business Continuity Planning Is Essential For Your Company?
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Business continuity planning is essential for a company as it helps in creating a prevention and recovery from the various risks and threats that can potentially affect the company. Having the plan will ensure that the personnel and assets of the company are protected. Protecting them will enable the company to start functioning by recovering quickly after a disaster situation. Business continuity planning is also essential to recover from situations like cyber-attacks where the company’s data gets compromised. Read More: What Is Risk Management? – Find Out How To Manage Risks in Business Why Is Business Continuity Planning Important? According to TechTarget.com, “The plan should enable the organization to keep running at least at a minimal level during a crisis. Business continuity helps the organization maintain resiliency in responding quickly to an interruption. Strong business continuity saves money, time and company reputation. 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If something must happen to the company’s office, the satellite offices of the company will have access to all the essential information of the company. However, a business continuity plan does not work if a large population in the company is affected. It can happen at times of an outbreak of a disease. Despite that, having a business continuity plan in place will help you to improve the risk management processes of the company. Business Continuity Planning - Steps To Follow To make a great business continuity plan, it is important to have a management that oversees the plan. According to Hubspot.com, “This type of management determines the potential threats to a company and how each of these threats might impact business functions. Based on these findings, business continuity management is able to tweak the company's continuity plan to address any new potential hazards.” There are some steps you must follow to develop useful business continuity planning for your organization. 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12 Passive Income Ideas To Get You Rich In 2023
Some of the major passive income ideas include investing, side hustle, creative work, and more. A passive income is an income that you do not earn, and you generate differently. Passive income puts money in your pocket even when you are not working. You will not need to do active work while you are income passively, unlike the case where you are a traditional employee or a full-time entrepreneur. In this article, we will discuss different ways to make passive income in 2023 as we give you the twelve best passive income ideas. Along with the passive income ideas, we will also give you a brief explanation of how you can implement the idea for yourself. Hence, to learn about these extra income ideas, read on through to the end of the article. Passive Income In 2023 – A General Overview To earn passive income, you will not need to spend a lot of time, money, and resources. According to Forbes.com, “Passive income helps you earn a little extra. 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Although there is a small investment in some cases, it is only one-time. You will not need to participate and devote a dedicated number of hours to the work. However, there is a need for maintenance in passive income, which is not a requirement in any regular income. On a side note, check out some of the best lead management software systems available in 2023 if you are into marketing and sales. The Best Passive Income Ideas For You In 2023 Here are some of the best passive income strategies that you can tryout if you are looking to start with a passive income in 2023: 1. Dropshipping Business Although one requires a little cash, you don't need a lot to start a dropshipping business. Here, to sell a product to a particular customer, you do not need to manage products physically. 2. Blogging It is the most tried and tested passive income that many people tried and got successful. However, it has a lot of competition. So, if you want success, try to be unique and simple. 3. Printing On-Demand If you are creative or understand designs, you can start an on-demand print store, as you can monetize your creativity by printing T-shirts, posters, backpacks, mugs, papers, and more. 4. Online Tutorial If you have knowledge of any subject or skill, you can start an online tutorial regarding the same. You can create video tutorials and create a package for learners to learn from. 5. Selling Digital Products To sell digital products, you will have to create your assets (digital products) once, and then you can sell the product to as many people as you want with your online business. 6. Dealing With Rental Property This is an ancient way of having a passive income. However, you will need to have the capital to buy properties that you will rent to others. The income level is also high. 7. Investment In Businesses And Stocks The most popular source of passive income is investments in stocks and business-related investments. 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Create A Digital Guide A digital guide can be about anything, from travel guides, tutorials, University suggestions, and more. You can create a digital guide once, and you can sell it to as many people as you like. 12. Design And Sell Websites If you are a website designer, then you can sell your designs to companies to earn. Furthermore, if you can code, then you can make full-working websites and sell them to customers. Summing Up One of the most underrated things about passive income is that it is the result of hard work and repeatedly working on the same thing. The more you work, the better returns it will offer you in the future. Once you add one of these passive incomes to your life, you will have better flexibility in work, more freedom, and better earning. Choose the one that suits your character and skills, and work on it consistently, to ensure future results. Do you have any other passive income ideas that you think can work amazingly in 2023? 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