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Entrepreneurship

Managing Remote Employees: What Steps You Must Take For Efficient Management?

Managing Remote Employees

With the rise in remote work, remote management has become extremely important. Upwork states that by 2025, 36.2 million Americans will choose remote work. Furthermore, many companies are also of the opinion that managing remote teams is easier for them. Hence, managing remote employees has become an essential factor as companies are enacting various remote work management practices. 

In this article, you will learn about the best practices for remote employee management. However, before that, you will find the significance and meaning of remote work management. Apart from that, the article also gives you an idea of what to expect as a remote work manager. Furthermore, the article also shows the different pros and cons of remote management. Hence, to learn more, read on through to the end of the article. 

Managing Remote Employees: What Is It?

Managing Remote Employees What Is It

According to Bamboo HR,  

“Whether your organization has five or 500 remote workers, it’s important to learn how to manage them effectively and prevent disengagement. As you implement and maintain remote worker best practices, you can grow your reputation as a great place to work, attract top candidates from around the world, and retain the exceptional people you already have on your remote team.”

However, it requires a change in mental state to be efficient at managing remote employees. This is especially true for managers who are traditional-minded. The managers also need to understand that there are adjustments needed both at the level of managers and the employees. 

The goal is to ensure the practice to effectively lead and oversee a workforce. However, here, the workforce is not operating inside a traditional office setting but rather operating remotely. Here, as a manager, you will need to combine a variety of elements to ensure that your team has proper engagement and high productivity. 

Connection and collaboration are the two principal elements of remote employee management. All you must do is keep your remote workers connected with each other. Furthermore, you will also need to ensure that your remote team gets enough opportunities to collaborate on important work and projects.  

The rapid shift from traditional work to remote work demands that the management and the HR of companies focus on remote work policies. Basically, in such an environment, you will need to work with both experienced remote workers and first-timers. Here, the way you take up the management of the work will have various implications for your business and its growth potential. 

Managing Remote Employees: Pros And Cons Of Remote Management

Managing Remote Employees Pros And Cons Of Remote Management

To understand the viability of managing remote employees, you will need to understand the various pros and cons of remote work in general. By understanding the major pros and cons, you can manage better.  

According to Business News Daily,  

“Managing remote workers requires finesse from employers, as companies face unique challenges when employees are not together in a physical office. However, with a solid plan and effective communication, businesses with remote workers can overcome these obstacles.” 

The following are some of the major pros and cons of remote employee management that you need to learn: 

Pros Of Managing Remote Employees

Here are the major pros of managing remote employees that you will benefit from: 

1. Less Expenses

Businesses that develop a remote work environment save a lot of money. One of the biggest savings is the overhead cost of having an office location. Here, the business does not have to pay rent, electricity, furniture, office supplies, etc. Hence, remote work leads to a lot of cost savings. 

2. Higher Productivity

As employees do not spend a lot of time commuting to and from work, they have less pressure to reach the office on time. Furthermore, employees also want to avoid office politics. Hence, in many cases, employees who do remote work tend to be happier. 

3. Low Employee Turnover

In an office environment, replacing employees who left the company gets expensive. Here, the company deals with the cost of hiring a replacement and lost productivity. Moreover, remote work also helps in boosting job satisfaction among employees. 

4. Higher Employee Autonomy

As employees are working from home, they feel the freedom to work the way they want. Apart from video calls and meetings, there is flexibility in the work and how employees complete their allocated work. 

5. Better Work-Life Balance For Employees

Commuting to work is one of the worst experiences for an employee. In other cases, employees also do not like the risk of illness from public transportation. Hence, when employees are working remotely, they are highly likely to stay healthier. Furthermore, employees who are introverts are more likely to choose remote work over an office job. 

Cons Of Managing Remote Employees

Here are a few cons of managing remote employees that you must be aware of: 

1. Lack Of Collaboration

Lack of collaboration is one of the major aspects of remote work. Due to this, there is a lack of ideas and communication. This also leads to a halt in innovation. Such factors pose a lot of risk for the growth of the organization. However, with the help of various communication tools, businesses can collaborate better. 

2. Team Building Suffers

The impact of a team plays many roles in shaping an employee’s performance. Basically, by being a part of a team, employees feel motivated to work. This feeling is hard to achieve when everyone is working from home. Despite having video conferences and virtual chats, it is not possible to provide in-person experience. 

3. Lack Of Control

Many business owners are still resistant to remote work because it involves giving up some control. Employees must do their job without overwatch or constant assistance. Hence, some amount of control is essential for the proper functioning of a business. 

4. Isolation

Although remote work provides autonomy to employees, there are some cases when an employee needs guidance. Furthermore, in remote work, an employee also loses the company of others. Hence, working from home becomes isolating for the employee, especially for those who live alone. Also, this isolation affects relationships among colleagues. 

5. Limited Separation Between Work And Home

When you do not separate your home from your office, it might be easy to work more than expected. Here, you need to have a clear understanding of when to shut off. Although many workers spend more time at home, they somehow feel the pressure to prove their productivity.  

Expectations To Have While Managing Remote Employees

According to Forbes.com,  

“To start, managers need to understand factors that can make remote work especially demanding. Otherwise high-performing employees may experience declines in job performance and engagement when they begin working remotely, especially in the absence of preparation and training.”

As a manager, if you want to lead your remote team well, you will need to understand that despite having less control, you will need to make your employees accountable. Here, you might not be able to monitor employees continuously, but you can focus on their output. Furthermore, you will also need to focus on whether the output meets the quality standards as is possible for work in the office. 

Basically, you will need to recalibrate how you lead your employees. Additionally, you will need to move away from micromanagement, which is practically not possible with remote work. Moreover, you must also become familiar with the best practices of working from home. 

Furthermore, you should also learn how to expect trials and errors in the process. This is because the trend of remote work will stay for years. 

Managing Remote Employees: Steps To Take For Better Efficiency

According to Indeed.com

“As an employer, you should recognize that remote workplaces don’t necessarily carry new challenges. Instead, managing remote employees often means that common in-person workplace issues and principles are reiterated and sometimes exacerbated as their remote work counterparts.” 

The following are some of the major steps you can take in terms of managing remote employees: 

1. Use The Right Virtual Tools

Use The Right Virtual Tools

To ensure that your employees do the best work, it is important to have the right tools in hand. This will help in ensuring better productivity, employee experience, and collaboration. The following are some of the major tools that you need to ensure: 

  • Chatting and collaborating application  
  • Video calling app 
  • Screen sharing tool 
  • Onboarding software 
  • Project Management System 
  • HR software system 
  • Rewards and Recognition System 

Ensure that while you are choosing the productivity tools, you have access to the best ones in the market. Here, you need to make sure that your employees get a seamless experience while they are working from home. 

2. Ensure Virtual Socialization

Ensure Virtual Socialization

Indeed.com adds –  

“In addition to regular meetings and communication, it’s also essential that employees be able to socialize holistically and independently. By setting up casual forums such as an ongoing video conference for virtual co-working […] you can facilitate connection and relationship-building within your teams.”

Here, once you develop these connections, they can help the employees cope with social isolation. This can also help in yielding new ideas for your business. Hence, you need to make conscious efforts to create and maintain employee-to-employee relationships. 

3. Allow The Team To Collaborate

The best collaborations in teams happen outside team meetings and in casual conversations. However, this is not possible in a remote work environment. Furthermore, remote employees feel somewhat less informed and less appreciated. 

Here, Bamboo HR adds –  

“Remote employees need to feel a professional connection to their organization through collaboration to do their best work. If teams don’t make a sustained effort to collaborate and communicate with their off-site coworkers, they may move decisions and projects forward without consulting everyone who should be involved.”

Hence, to ensure that your organization does not miss out on valuable expertise and input, you will need to implement best practices to ensure remote collaboration.  

4. Create Policies For Remote Work

Create Policies For Remote Work

Establishing a remote work policy for remote employees is crucial for employee engagement and productivity. You will need to ensure that there are certain compliance rules and a set of guidelines for employees to follow. Here, you must create policies that best work for your company, industry, and specific roles of employees. Furthermore, you must also outline policies for hybrid work and the roles of employees. 

5. Be Available And Proactive

Be Available And Proactive

In a remote work process, it is really challenging to always be available for team members. Here, you will need to be thoughtful of how to interact with employees. The best way to be available for employees is to set timings when your employees expect you to be available. Hence, you will be able to set a time when you all can interact easily with each other. 

6. Encourage Face-To-Face Meetings

Encourage Face-To-Face Meetings

Individual video meetings or individual chats with employees always help. Think how effective face-to-face meetings are in the office. You need to do a similar thing with your remote employees. This will also help you to know your employees better and learn about their problems. Thereby, you can provide them with useful solutions, too. 

7. Ensure Everyone’s Presence In Meetings

Ensure Everyone’s Presence In Meetings

One of the major challenges in virtual meetings is that when there are technical issues, someone misses the meeting. There is also a lack of participation from employees in meetings. Ensure that there are set guidelines for your team to follow when there are meetings. Furthermore, make sure you maintain schedules and notify the team beforehand.

8. Create A System Of Regular Check-Ins

Create A System Of Regular Check-Ins

To ensure that everyone is on track related to work, you need to implement a system of check-ins. If there are regular check-ins for employees to perform, you will not face the pressure to discuss responsibilities every time.  

Wrapping Up

Hope this article was helpful for you in giving you a better idea of managing remote employees. If you learn the right methods and use the right tools, you can ensure high productivity, innovation, creativity, and performance from your remote workers. Hence, follow the steps in the last section to ensure effective remote work. 

Do you have more suggestions to add regarding remote work management? Consider sharing your ideas and opinions with us in the comments section below.

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Soumava Goswami

A passionate writer and an avid reader, Soumava is academically inclined and loves writing on topics requiring deep research. Having 3+ years of experience, Soumava also loves writing blogs in other domains, including digital marketing, business, technology, travel, and sports.

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