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Periodic Inventory System: What Is It, How It Works, Applications, And More

Periodic Inventory System

The periodic inventory system is the method through which a business does a valuation of its inventory. Here, the business updates its inventory account at the end of each accounting period and not after each sale, wholesale, or purchase. The main advantage of this system is that it helps the business track its beginning and ending inventory within an accounting period.

In this article, you will learn about what a periodic inventory system is in general. Apart from that, you will also learn how a period inventory system works. In addition to that, you will also learn the difference between a periodic inventory system and a perpetual inventory system. Finally, you will learn how to use such a system in your business model. Hence, to learn more about this system, read on through to the end of the article.

What Is A Periodic Inventory System?

What Is A Periodic Inventory System

Investopedia defines –

“The term periodic inventory system refers to a method of inventory valuation for financial reporting purposes in which a physical count of the inventory is performed at specific intervals. As an accounting method, periodic inventory takes inventory at the beginning of a period, adds new inventory purchases during the period, and deducts ending inventory to derive the cost of goods sold (COGS).”

The best thing about a periodic inventory system is that it is easier to implement. Apart from that, it is also a cost-effective option for companies that are usually small in size. Another major advantage of a period inventory system is that it helps the business manage risks in the supply chain better.

It is an accounting technique where the accountant updates the count of the physical inventory at specific intervals. One can execute a period inventory count monthly, quarterly, and annually. Here, the accountant does not update the account regularly or after each sale of products and services.

However, this system of accounting is a great option for small businesses only. When it comes to larger companies, they use the perpetual inventory system. Here, the companies update their inventory lists regularly (or after each sale).

How Does A Periodic Inventory System Work?

The inventory of a business is nothing but the goods that the company has in its hand, and it can make them available for sale. In general cases, a business holds inventory in the normal course of business. Furthermore, the inventory is also one of the most valuable assets of the business. This is because those inventories create the primary source of revenue for the business.

According to FreshBooks.com,

“In a periodic inventory system, no continuous record of changes is kept. The yearly inventory purchases are recorded in the purchases account, which is a ledger listing all inventory purchases and their costs. At the end of the year, a physical inventory count is done to determine the ending inventory balance and the cost of goods sold.”

In this accounting system, the business keeps a physical count of inventory at certain periods of time. With the periodic inventory system, the time is mostly monthly, quarterly, or annually. This means that the company that uses this system tracks its inventory at hand both at the beginning and the end of a specific accounting period.

Here, the company does not track its inventory on a regular basis or during sales. With this inventory system, the company also finds it easier to track the costs of all the goods sold. This inventory updating system is popular among smaller companies that do not have the necessary tools and manpower to conduct regular updates of inventory. Also, these companies have smaller quantities of inventory.

Periodic Inventory System Vs. Perpetual Inventory System

In the periodic inventory system, the company does not have full information regarding its levels of inventory. Apart from that, it also does not know all the costs of goods sold until the completion of the physical count process.

Hence, this system is the best option for businesses that have a smaller number of stock-keeping units (SKUs). Furthermore, the company also needs to operate in a market that plods. In other cases, the perpetual inventory system is a better option for all.

The following are the major differences between a periodic inventory system and a perpetual inventory system:

  • The perpetual inventory system updates the inventory asset ledger on a regular basis or after each sale. As a result, the management gets an instant view of the inventory. On the other hand, the periodic inventory system is more time-consuming and does not get updated information.
  • With the help of the perpetual system, the company can always keep its COGS updated. On the other hand, the periodicity of the periodic system makes it less useful when it comes to staying updated.
  • The perpetual system tracks individual items in the inventory. Hence, it is easier to locate defective items quickly. However, the periodic system does not help in this regard.

When To Use A Periodic Inventory System?

According to Netsuite.com,

“Any business can use a periodic system since there’s no need for additional equipment or coding to operate it, and therefore it costs less to implement and maintain. Further, you can train staff to provide simple inventory counts when time is limited, or you have high staff turnover.”

However, the periodic system is most suitable for small companies with a low number of SKUs. This is because such a business is not concerned fully about scaling its business at the given moment. Apart from that, based on your needs and the types of products you deal with, you can use a periodic system along with a perpetual inventory system.

Furthermore, if you have good control of your supply chain system and you sell only a few products, then the periodic system is the better option for you.

Wrapping Up

The periodic inventory system is the best option for only those companies that deal with only small quantities of goods. Apart from that, companies that are not looking for scale at the moment and have only a limited number of employees must use this inventory accounting system.

Do you have more suggestions on how to use the best inventory accounting system? Consider sharing your ideas and opinions with us in the comments section below.

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Soumava Goswami

Inspired by The Social Network, Soumava loves to find ways to make small businesses successful – he spends most of his time analyzing case studies of successful small businesses. With 5+ years of experience in flourishing with a small MarTech company, he knows countless tricks that work in favor of small businesses. His keen interest in finance is what fuels his passion for giving the best advice for small business operations. He loves to invest his time familiarizing himself with the latest business trends and brainstorming ways to apply them. From handling customer feedback to making the right business decisions, you’ll find all the answers with him!

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A Guide To Starting A Successful Gym Business

The fitness industry is expected to grow at a monumental 171.75% with an estimated value of $434.74 billion between 2022 - 2028 (source). Every business owner wants a slice of the pie. But, no matter what the competition is like, you can come out on top if you have a foolproof plan. If you’re passionate about starting a successful gym business, this guide is for you. How to Start a Successful Gym Business in 6 Steps 1. Find A Niche Perform your market research and study your ideal audience. What kind of gym are you going to be running and what customers are you targeting? The fitness industry is huge and encapsulates a lot of different niches. Finding and settling on a niche would help you specialize in one field and make you stand out. When choosing a niche keep these pointers in mind: You should be passionate about it It needs to be profitable It has competition but not too much It isn’t too specific or too broad Having a niche will then guide the kind of accreditations you would need to pursue. 2. Get A License Opening a gym is like any other business, so to get started you would need a business license. However, business licensing varies from country to country. You should find out what your local law states to make sure you get the proper licensing and permits if needed. This will usually include generic business bits like having first aid-trained staff, fire exits and a general health and safety plan. It might even include more specific details like mandated cleaning schedules or equipment audits. To cover these bases, it can be helpful to look into maintenance for gyms and how to get this handled optimally. 3. Invest In Gym Equipment Without proper, high-quality gym equipment you won’t be attracting customers any time soon. When it comes to investing in gym equipment you have two main options: buying and leasing. Buying equipment may be more expensive but it pays off in the long run. Leasing is cheaper, but the expenses add up as years pass. Determining what's best for you boils down to your financial plan. This includes calculating your expenses and determining a pricing strategy. 4. Determine Your Expenses Starting a gym can be costly and the costs may depend on which type of gym you’re opening. Typically, a gym would have the following expenses: Rent and utilities including heating, electricity, waste management, Wi-Fi, etc. Initial cost and maintenance of gym equipment Salaries of staff members and gym trainers Marketing costs including website maintenance, ad campaigns, etc. Miscellaneous accessories like towels, music systems, screens, etc. 5. Choose Your Pricing Strategy You need to have a clear idea of how you’re going to price your customers before moving forward. After you’ve calculated your expenses, you need to find a suitable pricing strategy. These are common pricing strategies used to run a gym: Competitive pricing - charging similar to what your competition is charging. Skim pricing - charging customers a high price at launch and lowering it as competition increases. Pay per session - flexible pricing plan for irregular customers where they’re charged for a single class. Membership plans - the most common type of pricing model. Offer a gym membership where customers opt for a prepaid plan where customers have full access to the gym for a fixed period. When setting your pricing, give customers flexible options and earn their trust. This includes: Offering pricing tiers, so each customer can pay according to their budget Offering monthly plans and easy cancellation Letting customers know upfront the total costs - don’t have any hidden costs Include extra fees, such as registration, in the membership plan rather than charging them separately 6. Start Marketing Your Gym After setting up, it’s time to let people know you’re open for business. Good marketing can be the deciding factor between success and failure, so it’s important to invest in marketing to run effective campaigns for your business. There are many ways to market your business while ensuring a high ROI on your campaigns. One such way is to sell merchandise to existing customers which would increase brand awareness while generating some passive income. Some of the top gym clothing brands manage to earn millions of dollars in revenue from selling fitness apparel alone. Conclusion Opening a gym is not for the faint-hearted. It takes patience, determination, and proper funding to get your business up and running. This guide has given you an idea of what to expect when starting your own gym business, so you can make it a success. Read Also: The Resources You Need To Start Your Business How To Start A Business In 2021 – Best Business Strategies Everything Any Entrepreneur Needs To Know Before Starting A Business